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Time Management Solutions to Keep Your Business Running Smoothly

Tue, 07/01/2014 - 12:33pm | by jennaleesmith1

One of the hardest parts of running your own business isn’t getting it up and going (though that is tough); it’s keeping it running smoothly. Running a business often means juggling tasks and, unfortunately, when you juggle you’re more likely to miss stuff and create even more problems for yourself.

Learning proper time management skills can help  ensure you get through that to-do list every day. Finding tools to help streamline your processes can help make time management even easier. Here are a few tools and solutions that you can implement to help your business run more smoothly (and, by default, more profitably).

1. Log Your Money Immediately

Almost every accounting software program has a linked app that you can use while you are on the go to keep track of things. Make use of these apps! Log in an expense as soon as it happens. If you’re out at a business lunch, log in the amount of the check (and tip) as soon as your server drops it at the table.

The same approach needs to be taken for the money you bring in. As soon as you collect a payment from a client, log it.

Taking ten seconds to log these things in as they occur saves you potentially hours of time sorting through invoices and receipts later. 

2. Scan Your Contracts

Having to hunt down a tiny detail in a complicated contract is a huge pain. It is one of the most time consuming aspects of dealing with client questions. Luckily, there are some extremely efficient contract management solutions out there for you to choose from. These are typically software programs that allow you to scan in your contracts and then manage them digitally. You can open the software, type in what you want to find and have it in front of you in a few seconds.

This way you can answer contract questions as soon as they are brought up, rather than having to put the question on your to-do list and hope you have enough time to search out the answer before too much time passes.

3. Take Your Busy Work with You

There are going to be points in your day when you are going to be forced to wait for someone else. These (hopefully short) waiting periods are a great chance to check your voicemail, read the reports your team has turned in, read industry news, etc. Take the lighter, busy-work with you so that you’ll have it handy during these “spare moments". That way you won’t have to worry about blocking out time in your day for them when you get back to your office.

These are three time management solutions that will help you keep your business streamlined and running as smoothly as possible. The trick isn’t figuring out how to do less. The trick is figuring out how to be more efficient. This can mean multi-tasking or using technology to help you stay on top of details.

What’s your favorite time management hack?

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